Frequently Asked Questions
Does Agendease require the installation of any software?
No. Creating agendas and meeting packets with Agendease is done through any popular browser such as Internet Explorer, Chrome, or Firefox. Likewise, visitors viewing agendas and packets created with Agendease do so in a browser window. Additionally, the organization does not host anything on its servers. All software is hosted off-site by Agendease.
Does Agendease create the agenda automatically?
Yes. The organization sets up the format for agendas initially. As users add items to a meeting, the agenda is constructed for that meeting according to the format that was set up.
How many boards or commissions can use one Agendease account?
There is no limit to the number of boards or commissions for the same organization that can use Agendease to create agendas and meeting packets. Agendas and packets can be created for multiple boards and commissions for no additional cost.
In what formats does Agendease produce the agenda and packet?
Agendease produces agendas and complete packets in traditional PDF and HTML formats. The entire packet can also be viewed in Agendease's exclusive iPad app.
Are iPads required to use Agendease?
Agendease works very well without the use of an iPad. Meeting packets created with Agendease can be viewed in a browser window, any PDF viewer, and can be printed and emailed easily.
Can I try out the iPad app?
Absolutely. Go here, and enter your email address. A demo account will be set up for you. The sign-in information will be emailed to you. Download the app and get started!
What types of documents can be attached to agenda items?
All types of documents can be attached including Word, Excel, PDF, JPG, GIF, and others.
Can some users of an organization be restricted from working on packets for boards that they do not work with?
Each organization using Agendease designates which of its users have certain access to each board within the organization. Agendease features the assistant and contributor levels of access that are assigned to users. Users can have assistant level access to one board and contributor to another. Additionally, that same user may be granted no access to yet another board.
How big should an organization be to consider using agenda and meeting packet creation software?
Organizations that create agendas or packets for even one board or commission benefit by using Agendease. Agendease is priced to make it accessible to organizations that want only limited use of it while also including the features of more expensive agenda creation software. Agendease is suitable to organizations of all sizes.
Can I request a demonstration of Agendease for my organization?
Can I make the agendas and packets created by Agendease look like those my organization currently uses?
Yes. The ability to customize the look and flow of an agenda is one of the best features of Agendease. Agendease creates the agenda template that defines the order of items, the text to include at certain areas of the agenda, the item numbering schemes, and other features that make agendas unique to the board.
The boards of my organization use different formats of agendas depending on the type of meeting it is conducting. Can Agendease accommodate the different agendas for the same board?
Yes. Agendease allows the creation of an unlimited number of styles for agendas that can be used for different types of meetings. A user specifies what style of agenda will be used when each meeting is created.
How long do meeting packets created with Agendease remain accessible?
Agendease keeps all agenda and meeting packet information for three years after the meeting date with the same access to it as a recently created meeting. Organizations can archive meeting packets more than three years past the meeting date and make it available for viewing.
What if we decide to change the way items (such as resolutions) appear on agendas, does it affect that type of item included on previous agendas?
Changing an item type does not affect the way items of that type display on previous agendas. They will continue to display in the way prior to the change and all items created after the change will display in the new way. Agendease does not require the user to perform additional steps to accomplish this. It’s as easy as editing the item type. Agendease does the rest.
Does Agendease initially set up the features of an organization’s account?
Yes. Setting up the account (defining agenda styles, adding users, adding boards, etc.) is included with each account.